EXHIBITOR SERVICES


Dear valued exhibitors,

We are excited to welcoming you to the International Pigment Cell Conference (IPCC), Breakthrough’s in Pigment Cell and Melanoma Research in Denver, Colorado, August 26–30, 2017.

To assist in your preparation, please find useful information here related to your participation as an exhibitor.


* Floorplans, dates, and times are subject to change.

Exhibit Hall Hours (click here)

* dates and times are subject to change

Date
Time
 
Saturday August 26 12:00pm - 5:00pm Exhibitor Move In
Sunday August 27 9:30am - 4:30 Exhibitor Hall Open
  9:30am - 10:00am AM Refreshment Break
  12:00pm - 12:30 Lunch Break & Poster Viewing
  4:00pm - 4:30pm PM Refreshment Break
  6:30pm - 8:00pm Welcome Reception
Monday August 28 10:30am - 4:30pm Exhibitor Hall Open
  10:30am - 11:00am AM Refreshment Break
  12:00pm - 2:30pm Lunch Break & Poster Viewing
  4:00pm - 4:30pm PM Refreshment Break
Tuesday August 29 10:00am - 3:30pm Exhibitor Hall Open
  10:00am - 10:30am AM Refreshment Break
  12:00pm - 1:30pm Lunch Break & Poster Viewing
  3:00pm - 3:30pm PM Refreshment Break
  3:30 Exhibitor Move Out

 



Exhibit Space Inclusions (click here)

IPCC 2017 provides each standard exhibit booth (per 10’x10’ space) with the following:

►  8’ high back draping & 3’ high sidewall drape. Drape color in Black
►  One (1) 6’ skirted table
►  Two (2) fabric chairs
►  One (1) booth header panel (22 characters maximum, no logos)
►  One (1) waste basket
►  Two (2) Exhibit Area Only Passes per 10’ x 10’ space
►  General show lighting


Please also note:

●  All aisles and booths will be carpeted with existing hotel carpet
●  Booth WiFi can be purchased through the PSAV form directly
●  Basic power is NOT included with each booth space. Power can be ordered directly through PSAV.


For additional services, please click below to access the Exhibitor Kit:




Registration (click here)

All exhibitor registrations must be completed online by August 4, 2017.

To register, visit our registration page. No exhibitor registrations will be accepted on-site.

All special exhibitor registration codes have been distributed to your company/organization. If you have questions regarding registration, please contact our registration team at registration@ipcc2017.com.





Accommodation (click here)

Book the hotel room for your staff today at the official conference venue, Sheraton Denver Downtown Hotel! Discount rate starting at $179 plus tax.

To make your reservation call +1 888 627 8405, and be sure to mention you are part of the IPCC 2017 room block.

You can also book directly online by visiting the Sheraton booking site here. The deadline to receive the special hotel booking rate is July 26th.

For more information, please visit the Hotel page.






Insurance (click here) 

Exhibitors must maintain and enforce, at all times during the conference, policies of fire, theft, or other insurance, to cover all risks.

The Conference Organizer, PanAmerican Society for Pigment Cell Research (PASPCR), and the Conference Management, MCI Group Canada Inc., will take every reasonable precaution to prevent loss to Exhibitor’s goods, but under no circumstances will either the Conference Organizer or the Conference Management assume any responsibility for loss and damage which might ensue from any cause in connection with transfer, installation, maintenance or removal of exhibits. Neither the Conference Organizer, nor the Conference Management will be responsible, in any way, for goods while on exhibit or in storage.

Exhibitors are responsible, at their own expense, to maintain Commercial General Liability Insurance on an occurrence basis for a minimum amount of $5,000,000 USD per occurrence and such other forms of insurance as maybe appropriate to cover obligations in connection with exhibiting at IPCC 2017. The Commercial General Liability insurance policy must name PanAmerican Society for Pigment Cell Research (PASPCR), MCI Group Canada Inc., and the Sheraton Denver Downtown Hotel, as additionally insured. A copy of the certificate of insurance must be received by the Conference Secretariat no later than August 18th, 2017.

PanAmerican Society for Pigment Cell Research (PASPCR)
522 First Avenue, Smilow Research Building, Room 401
New York, NY  10016
USA

MCI Group Canada Inc.
1444 Alberni Street – Suite 200
Vancouver, British Columbia  V6G 2Z4
CANADA

Sheraton Denver Downtown Hotel
1550 Court Place
Denver, CO  80202
USA


If you do not have adequate Commercial General Liability (CGL) insurance, please contact:

LMS PROLINK LTD
Andrew Spencer, Account Executive
450 University Avenue, Suite 800
Toronto, ON  M5G 1V2
CANADA
Toll Free: 1 800 663 6828
Fax: 1 877 595 1649
Email: AndrewS@lms.ca



A copy of your policy must be received by MCI Canada by August 18, 2017. Exhibitors who do not submit a copy of their insurance certificate will not be allowed to exhibit onsite.






Move-In & Move-Out Procedures (click here) 

Exhibitor Move-Out

The official exhibitor move-in date & time is Saturday, August 26 between 12:00 to 17:00.

All exhibitors will have access to the show floor on Saturday after 12:00pm.  If you choose to ship to the Advance Warehouse, your materials will be delivered and waiting for you at your assigned booth. All direct shipments to the hotel will be handled by the in-house shipping supplier, Penfield’s. Please click here for more information.

All booth installation including case removal and clearing of aisles must be done by 8:30am on Sunday, August 27th. If your space has enhanced lighting or video elements, please make sure they are set and running before the hall opens.

If you have a complex booth structure that requires more time for move-in, please contact us at logistics@ipcc2017.com for further discussion.


Exhibitor Move-Out

Exhibitor move-out for the conference is Tuesday, August 29th, 2017. All exhibition materials must be clear from the exhibit floor by 20:00. Any leftover items will be discarded or recycled by the hotel.

During the Exhibitor Move Out, please keep noise levels down between 15:00-18:00 as sessions are still taking place next door.




Contact Us
 

If you have any questions or need any assistance, please do not hesitate to contact us directly.

Sponsor/Exhibitor Services
Shawn Cheng
T: +1 604 909 1286
E: logistics@ipcc2017.com