ORAL PRESENTATION GUIDELINES

Click the headings below.

Time Allotment (click here)

Oral presenters have been allocated a specific amount of time inclusive of any question and answer period.  Please refer to the Program at a Glance for your time allotment

Time limits will be strictly adhered to, so please ensure that your talk fits comfortably in the time you were given. Session chairs will be on hand to moderate and keep everyone on schedule.



Audio & Visual Details (click here)

Please bring your presentation on a flash drive to your session. It is suggested to arrive 5-10min in advance of your session to upload your presentation onto the desktop of the Laptop PC provided.

IPCC 2017 will be supporting PC platform only. If your presentation was composed on Keynote, please bring your Mac Laptop and VGA Connector with you to the presentation room. There will be a Speaker Prep Room outfitted with PC laptops running Microsoft Office suite where you can edit and test your presentations.

The use of Prezi or the inclusion of streaming content is discouraged as the meeting rooms will only have wireless internet connectivity.



Equipment (click here)

Each session room will include:

  • One wireless mouse with laser pointer that will allow you to advance the PowerPoint presentation.
  • One PC computer system stationed at the podium.
  • At least 1 screen for the projection of your data slide.
  • One lectern with microphone.


Presentation Guidelines (click here)

One slide/one idea

  • Limit each slide to one main idea to keep your visual presentation simple and easy to read. A good rule to follow: one slide per minute. Example: speaking for 10 minutes with 5 minutes of questions = 10 slides total.
  • PowerPoint Slide size: 16x9 (widescreen)

Use of colour

  • Use dark coloured background (green, blue, maroon, orange, purple). Please do not use black or white. Using colour will enhance your presentation and be easier to read. Please make text either white or a corresponding colour to the background. Please do not use white text on a light background or dark text on a dark background. Use bold, high contrast coloured lines in graphics (avoid using red on blue backgrounds because of low contrast).

Text

  • Use short, concise text, and keep it simple. A good slide has a maximum of 20 words per slide. It is recommended that all text be double-spaced. Avoid the use of ALL CAPITAL letters or underlined text, as they are difficult to read.

Graphics

  • Use clear graphics. Incorporate only the essential elements. When using photos, please make sure they are 72 dpi (anything larger will make your final file size much larger than what it should be, and PowerPoint and/or Keynote doesn’t always work well with large file sizes). When creating charts and graphs, make sure to label axes and include legends. Leave blank space around charts and graphs – text placed too close to graphs (except for labels and numbers) will make your slide appear cluttered. It is highly recommended that you bring all elements with you in case they need to be reinserted into the presentation.

Readability

  • Your slide must be readable from the back of the session room (3,500-18,000 square feet), just as you must be able to be heard in all parts of the room.

Animation

  • Many presentations include animations, and the conference continues to encourage this. Animations are very effective when created properly using the available PowerPoint and/or Keynote tools. If animations are created outside of PowerPoint or Keynote, please consult our technical staff in advance to guarantee the software availability for playback on site.

Movies

  • On occasion, presentations include compressed movie files. While this usually does not create a problem, we encourage you to make the staff aware of your technical needs in advance, so your presentation will run smoothly at IPCC 2017.


Finding CC-Licensed Images (click here)

The following sites are helpful in finding Creative Commons-licensed images and learning how to reference them:

Compfight – excellent search tool for Creative Commons-licensed Flickr images

Creative Commons Wiki – a Creative Commons image directory

CC Search — powerful search across a variety of platforms (e.g. Flickr, Google images, YouTube) to help you find content you can share, use, remix

Flickr images – enter search term, click Advanced Search, then tick the box “only search within Creative Commons-licensed content”

Content Directories — extensive list of directories of Creative Commons- licensed materials (audio, video, image, text)